The Nominating Committee of the PTA is pleased to announce that nominations for officers of the PTA Executive Board for 2011-2012 school year are now opened. Nominations will remain open until Tuesday, May 17, 2011.
We encourage all P.S. 132 parents and guardians to consider running for these important positions. All members of the PTA are eligible to serve on the Executive Board, except parents who are also employees of P.S. 132 or parent members of the CDEC.
All officers of the PTA Executive Board serve one-year terms, beginning July 1, 2011 and ending June 30, 2012. Term limits for each officer position shall be two consecutive one-year terms. Candidates may be elected to serve a third term provided no other interested candidate is nominated and willing to serve.
Duties of Officers:
President: The president shall preside over all meetings of the association and
shall be ex-officio member of all committees except the nominating
committee. The president shall provide leadership for its members. The
president shall appoint chairpersons of standing PTA committees and event
committees with the approval of the Executive Board. The president shall
delegate responsibilities to other PTA members and shall encourage meaningful
participation in all parent activities. The president shall attend all regular
meetings of the presidents council and shall also be a core member of the SLT.
The president shall meet regularly with the Executive board in accordance with
these bylaws to plan the agenda for the general membership meetings. The
president shall be one of the signatories on checks. The president and his/her
designee shall represent the PTA on district committees. The president shall
assist with the June transfer of records to the incoming PTA Executive Board.
Vice Presidents (2): The Vice Presidents shall assist the president and shall assume
the president’s duties in his/her absence or at the president’s request. The vice presidents shall assist with the June transfer of records to the incoming PTA Executive Board.
Vice President of Finance: The Vice President of Finance shall assist the president and shall assume the president’s duties in his/her absence or at the president’s request. The Vice President of Finance shall be one of the signatories on checks. The Vice President of Finance shall assist with the June transfer of records to the incoming PTA Executive Board.
Treasurer: The treasurer shall be responsible for all financial affairs and funds
of the PTA. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be a signatory on checks. The treasurer shall adhere to and implement all financial procedures established by the PTA. The treasurer shall present and provide copies of financial reports at all general meetings. The treasurer shall also prepare and provide the January 31 interim and June annual financial accounting reports. He/she shall make available all books and financial records
for members upon request and for audit when necessary. The treasurer shall
prepare all financial records and assist with the June transfer of PTA records to
the incoming PTA Executive Board.
Recording Secretary: The secretary shall maintain the official record (minutes)
of the proceedings and actions of all PTA meetings. The responsibilities include
the preparation of notices, agendas, sign in sheets and materials distributed. The
secretary shall prepare and read the minutes of each general meeting and shall
make copies of the minutes available upon request. He/she shall maintain
custody of the PTA records on school premises. The secretary shall sign and
incorporate all amendments into the bylaws and shall ensure that signed copies
of the PTA bylaws are on file in the principal’s office.
Co-corresponding Secretaries: The secretaries shall be responsible for
Reviewing, maintaining, and responding to all correspondence to the PTA.
The secretaries shall be responsible for recording all PTA mail and prepare
any correspondence necessary. The secretaries shall prepare and distribute notices
and agendas of all PTA meetings. The secretaries shall maintain files on all mail
and correspondence, which must be kept on file in the school. The secretaries
shall assist with the June transfer of all PTA records to the incoming Board.
If you are interested in running for any position on the PTA Executive Board, please fill out the tear-off below and return to school by Tuesday, May 17, 2011.
You may only nominate yourself for one position and nominations for Co-Corresponding secretaries must be submitted as a team.
There will be an Open Forum meeting on Tuesday, May 17, 2011 at 6:00pm. At this time, nominations will be closed and each candidate will have an opportunity to speak to the general membership. PTA Elections will take place on Thursday, June 8, 2011.
Sincerely,
The PTA Nominating Committee
Name ________________________________________________________________
I would like to be a candidate for the position of:
President___________________________________________
Vice President _______________________________________
Vice President of Finance ________________________________
Treasurer___________________________________________
Recording Secretary___________________________________
Co-Corresponding Secretary_______________________________
Co-Corresponding Secretary_______________________________
Signature ______________________________________________________________
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JenniferPalmer
